Concern Worldwide Pakistan, Islamabad
Job Detail
| Industry: | N.G.O./Social Services |
| Functional Area: | Project Management |
| Total Position: | 1 |
| Job Type: | Contract |
| Job Location: | Islamabad, Pakistan |
| Gender: | Doesn't Matter |
| Minimum Education: | Master's Degree |
| Degree Title: | Master’s degree in English Literature, International Relations, Mass Communications or Social sciences. |
| Career Level: | Experienced Professional |
| Minimum Experience: | 1 Year (• Relevant basic level experience of editing and drafting the report, communication material) |
| Apply By: | Dec 14, 2015 |
| Job Posting Date: | Dec 8, 2015 |
| Job Description: |
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Job Summary: The Communication and Reporting Assistant - RAPID will support Concern RAPID Fund team in reporting and communication including documenting minutes of application/proposal review meeting, RAPID Fund program meeting minutes, drafting/editing of narrative reports, proposals, templates, presentation, procedural documents, and brochures. Aside from this, s/he will also document meetings with various stakeholders including partner organisations, donors and internal staff. The Assistant will support grants coordinator in coordination with stake holder including drafting the letters to partners/stake holder, drafting extract/summary from potential proposal for sharing with stake holder to ensure adequate coordination both during design and implementation of the project. In addition, he/she will support the team and specifically the grants coordinator in documentation of grant files. Duties and Responsibilities: 1) The Communication and Reporting Assistant - RAPID will participate in proposal review meetings, document the panel review meeting minutes and assist the management in consolidating and communicating feedback to applicant and coordinating the proposed intervention with stake holders. 2) The Communication and Reporting Assistant - RAPID will document the minutes/decisions made in regular program and staff meetings and meetings with donors, partners and various other stakeholders. 3) The Communication and Reporting Assistant - RAPID will assist the Program Support Manager and Program Support Unit by drafting/editing RAPID quarterly reports, analyzing and verifying qualitative and quantitative data. 4) The Communication and Reporting Assistant - RAPID will help the Grants Coordinator and other relevant team members in reviewing, formatting and editing procedural documents, web documents, Call for Proposals, case studies, needs assessments, proposal development guidelines, brochures, templates and other program documents to support smooth project management. This also includes developing and maintaining systems to track the number of approved projects and respective teams/committees working on them. 5) The Communication and Reporting Assistant - RAPID will assist the Grants Coordinator in routine tasks as directed including but not limited to drafting the letter to partners and stake holders and maintaining RAPID grant files Skills/Experience Required. · Excellent verbal and written English skills are a must for this position; short-listed applicants will be asked during the selection process to demonstrate strong English writing skills, in particular · Person with Disabilities (PWDs) with required skill will be preferred · Related experience of editing/drafting/report writing however fresh candidates fulfilling the requirements can be considered. · Career interest in communications and reporting/documentation and strong desire to gain professional experience at an international humanitarian and development NGO · Methodical and thorough approach with strong attention to detail · Good knowledge of computer applications (e.g. Microsoft Word, Excel, PowerPoint; knowledge of Publisher is desirable) · Commitment to Concern’s organisational goals and mission · Ability to work as part of a team with strong interpersonal skills · Cross-cultural awareness and sensitivity Relationship: Liaise with RF team member, administration and financial department of Concern mainstream program and other team in Concern Worldwide Pakistan Program on need basis. Job Specifications
Must exert a high level of effort and perseverance towards goal attainment, work hard to excel at tasks by setting high standards, pay attention to details, work consistently, and display a high level of concentration, even when assigned an unpleasant task. Display high standards of attendance, punctuality, enthusiasm, vitality, and optimism in approaching and completing tasks. · Planning and Organisation Must have belief in own abilities, and maintain a positive, self-confident approach to task achievement. Demonstrate knowledge of own skills and abilities, remain aware of impact on others, know own capacity and needs and how to address them. · Flexibility Must demonstrate willingness and ability to change, and manage that change in a sensitive manner to effectively balance the needs of the task and the people involved · Basic understanding of humanitarian issues in Pakistan. · Commitment to humanitarian principles and actions. · Commitment to equal opportunity and gender equality. · Familiarity with the following Communicating with stake holders Working/role of NGOs in development sector Communication materials Accountability: Accountable as per abovementioned duties and responsibilities Authority: As per delegation and authorization limit Special Circumstances: Concern Worldwide Pakistan, like other INGOs working in Pakistan, sometimes has to operate in risky environments/areas and has to respond to emergency situations – this means the job may include travel to remote areas. Concern has a security management system for all possible risks. Performance Standards: As mentioned above, against each duty and responsibility respectively Professional Association Membership: NA Concern Staff Code of Conduct and Programme Participant Protection Policy Concern Worldwide has a staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behaviour expected from them. In this context staff have the responsibility to the organization to strive for, and maintain, the highest standard in day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract employment. Any breach of Concern Staff Code of Conduct or the Programme Participant Protection Policy by employees of Concern Worldwide during the course of their employment will result in disciplinary action up to, and including dismissal. Counter Terrorism Policy Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office. By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists.’ |
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